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Sarbanes-Oxley Regulations and Compliance

The Sarbanes-Oxley Act of 2002 (SOX or Sarbox) regulates the storage and management of corporate financial data for all Registered Public Accounting Firms and many publicly held companies. As with most regulations, SOX is difficult to interpret, so we’ve compiled a list of regulations relating to SOX compliance and data backup.

Below is a list of some aspects of Sarbanes-Oxley law. Since Remote Data Backups is fully NIST compliant, we can help your data backups and offsite data storage satisfy SOX data protection and encryption requirements.

 

  • Section 103: Auditing, Quality Control, and Independence Standards and Rules

    Explanation: Public accounting firms must maintain any document related to government audits for a minimum of seven years.

    How RDB helps you comply: Even if documents are intentionally altered or destroyed, you will be able to retrieve any lost information. Our LiveVault SMB server solution has the ability to retain files for 90 days, while LiveVault Flex can archive files for up to seven years. LiveVault encrypts, transmits and stores your data at two secure, remote data centers using bank-level 256-bit encryption.
  • Section 104: Inspections of Registered Public Accounting Firms

    Explanation: Quality inspections must be conducted annually for firms auditing more than 100 issues per year, or every 3 years for all other firms. The Securities and Exchange Commission (SEC) may order impromptu inspections of any firm at any time.

    How RDB helps you comply: Remote Data Backups gives users on-demand access to their data. If your company is audited, Remote Data Backups can help pass inspection by allowing you to demonstrate that your files can be accessed when they are needed.
  • Title VIII: Corporate and Criminal Fraud Accountability Act of 2002

    Explanation: Knowingly destroying or creating documents to “impede, obstruct or influence” any federal investigation, whether it exists or is contemplated, is a felony.

How RDB helps you comply: We employ the latest technology available to prevent unauthorized access to your backed-up data. Our state-of-the-art, private mirrored data centers employ top-level physical and technical security:

    • Geographically separated (1,000 miles) and over 200 feet underground
    • Redundant power supply with backup generators
    • Redundant bandwidth with multiple providers
    • Top-of-the-line servers, storage and firewall security
    • Restricted data center access using finger scanners, motion detectors and camera tracking
    • Only you have access to your data
  • Section 802: Document Alteration or Destruction

    Explanation: Imposes criminal penalties for knowingly altering, destroying, mutilating, concealing, covering up, falsifiying, or making a false entry in any record, document, or tangible object with the intent to impede, obstruct, or influence the investigation or proper administration of any matter within the jurisdiction of any department or agency of the United States or any case filed under title 11, or in relation to or contemplation of any such matter or case.

    How RDB helps you comply: When your data is backed up with us, it stays encrypted until you restore it to your computer. Once your data is backed up to our datacenter it cannot be altered or destroyed. LiveVault Flex can be configured to retain your information for up to seven years.
  • Section 1102: Tampering With a Record or Otherwise Impeding an Official Proceeding

    Explanation: Criminalizes knowingly altering, destroying, mutilating, or concealing any document with the intent to impair the object’s integrity or availability for use in an official proceeding or to otherwise obstruct, influence or impede any official proceeding.

    How RDB helps you comply:  LiveVault protects your business by storing historical versions of documents that could potentially be the target of malicious destruction. Only you have the correct username, password and encryption key that can access our system, so unauthorized users cannot access any data. Any file that is protected through LiveVault can be quickly and easily restored. We effectively mitigate your risk of prosecution by protecting data integrity and availability for official proceedings.

Protect your data with Remote Data Backups. Click here to get started!

Questions? Give us a call at 1-866-722-2587.